This Business Support role is ideal for a highly organised, proactive, and communicative individual who comes from an administration background; to play a critical role in ensuring the smooth operation of the office environment, providing support to the Managing Director or the EMEA business and overseeing key areas such as office management, office experience, and health, safety, and risk management.
This role requires exceptional multitasking, strong communication skills, and the ability to work effectively across various functions to enhance operational efficiency.
Business Overview
Acre is the global leader in sustainability recruitment & executive search and the first organisation of its kind to achieve B-Corp status. Founded in the UK in 2003, with additional offices in New York, Amsterdam and Singapore, Acre is at the forefront of tackling issues such as climate change, habitat loss and human rights.
Job Description
Support to Managing Director, EMEA
- Inbox and diary management for Managing Director, EMEA
- Inbox management for shared or central email inboxes
- Travel booking and coordination for EMEA team
- Scheduling interviews for candidates and clients on behalf of MD, EMEA
- Support with document management, including slides for internal presentations and workshops, as well content and formatting for external documentation
- Attending internal meetings to document minutes and action points, following up with internal stakeholders
- Coordinating meetings with clients and candidates on site at office, including hosting clients and candidates for external interviews
- Sourcing and booking appropriate venues for internal off-site meetings and events
- Support management of internal initiatives, including data management and communications
- Support with creating and maintaining internal dashboards
- Schedule and arrange both internal and external meetings and calls for MD, EMEA
- Expense submissions for MD
London Office Experience
- Coordinating and managing room bookings
- Maintain and update Office Handbook as required
- Manage initial and ongoing set up and maintenance of desk set up in office, ensuring that all desks remain equipped with necessary equipment
- Act as initial point of contact for any problems with hardware, equipment, technology and office facilities, directing and escalating where required
- Manage internal office supplies and ordering
- Manage supplies for internal and external events when required
- Coordinate timings and diary management for internal events and communications
- Coordinate and provide support to all office events, both in the London office and off-site.
- Support with various internal operations / data / technology projects.
- Provide ad-hoc diary and administration support to Acre Board when required.
Health, Safety and Risk Management Support
- Maintain London office health and safety policy
- Managing annual health and safety risk assessment for London office
- Responsible for maintaining accident and emergency procedures
- Responsible for maintaining first aid kit, appointing first aiders and arranging training
- Maintain compliance on office relation regulation and legislation
Required Skills
- Proven experience in an administration or a business support capacity
- Strong organisational skills with the ability to manage multiple tasks effectively and on time.
- Proficiency in data entry with a keen eye for detail.
- Proactive and enthusiastic nature.
- Proven experience in working with Office 365 suite of programmes.
- Excellent communication skills, both written and verbal.
- Ability to work within and react to a fast-paced environment.
- Ability to manage and communicate effectively with senior business stakeholders.
Interested? Please apply directly using the form below
